Personal/Executive Assistant - English Speaker (m/f/d)

Opportunity for a position in a Global Company!
Your new Company
An innovation-driven international group is looking for a Personal Assistant/ EA to support CEO and 3 Directors,. Based in Cascais office, this is a key role for someone who thrives in a fast-paced, and has a proven track record of managing complex schedules, communications, and tasks with discretion and precision. The successful candidate will act as a trusted right-hand to CEO and Operations director ensuring their day-to-day activities run smoothly while handling a wide range of administrative, logistical, and personal support duties.

Your new role
  • Plan and support the execution of events, meetings, and conferences. Prepare reports, presentations, briefings, and correspondence with high accuracy and professionalism.
  • Organise and coordinate travel arrangements (flights, accommodations, itineraries, visas, etc.) both regionally and internationally.
  • Serve as the primary point of contact for all calls, emails, and messages on behalf, ensuring timely and appropriate responses.
  • Manage complex calendars and schedules, including internal and external meetings, appointments, and personal engagements.
  • Maintain and organise digital and physical filing systems and internal databases.
  • Monitor deadlines, follow up on outstanding tasks, and keep the executive informed of all critical issues.
  • Act as a liaison with internal teams, clients, and external partners.
  • Manage and process business and personal expenses efficiently.
  • Provide general personal support, including errands, bookings, and lifestyle management as needed.
  • Plan, organise, and execute regular virtual and in-person team events (e.g., team-building activities, quarterly gatherings, holiday parties).
  • Work with local vendors and venues across UAE and Europe and UK for event logistics.
  • Develop and manage event budgets, timelines, and feedback surveys.

What you need to be successful
  • Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role, preferably supporting senior executives.
  • Excellent communication skills in English (spoken and written) and high-level attention to detail.
  • Strong experience with diary and calendar management, travel planning, and event coordination.
  • Outstanding organisational and multitasking abilities.
  • High level of discretion, integrity, and confidentiality.
  • Ability to anticipate needs, think proactively, and take initiative.
  • Tech-savvy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom).
  • Confident, composed, and able to perform under pressure with competing deadlines.
  • Flexibility to work occasional irregular hours and travel when required.

What the company can offer you
  • Hybrid working model.
  • Annual bonus, meal allowance, health insurance.
  • Opportunity to travel.
  • Enjoy stability and resources provided by a well-established, fast growing multinational company.
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Resumo

Tipo de oportunidade
Permanente
Setor
Propriedade e Imobiliário
Localização
Lisboa
Área de especialidade
Suporte Administrativo e Secretariado
Salário
Excellent pay and benefits
Referência
1038738

Falar com um Consultor

Fale com Ines Coutinho, o consultor especializado responsável por esta oferta de emprego, localizado em Lisboa
Avenida da República, 90, 1º, Andar, Fracção 4

Telefone: 217826560

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