Your new company

Elementis is a global speciality chemicals company, with over 1,300 employees working at 23 locations across the globe. They create high-value speciality additives that enhance the performance of their customers’ products and make a positive change in the world.

Elementis is establishing a new office and modern laboratory in Porto, Portugal. They offer exciting roles in Research & Development, Human Resources, Finance, Logistics, Customer Service, Regulatory/Product Stewardship, Sales & Marketing, providing a diverse range of opportunities to grow and make an impact. Most of the roles are regional or global.

Your new role

1. System Administration: Oversee the administration of the Workday system, including configuration, security, and user access management. Lead the implementation of system releases and upgrades, ensuring smooth transitions and minimal disruption to operations. Administer routine processes such as performance management and merit increase cycles.
2. Partnership and Supervision: Manage the relationship with external service providers and oversee the performance of external analysts. Ensure the delivery of outsourced services according to the service level agreements, monitor key performance indicators (KPIs), and metrics. Collaborate with external analysts to improve the performance and quality of HRIS team services.

1. Customization and Development: Evaluate system functionality to identify opportunities for improvement and optimization. Lead the configuration, testing, and documentation of system enhancements and customizations to streamline HR processes and enhance system efficiency.

1. Data Management: Establish and maintain data quality standards within the Workday system. Conduct regular data audits and manage data migration activities to ensure data integrity and accuracy. Collaborate with stakeholders to address any data-related issues or discrepancies.

1. User Support: Provide expert-level support to users, troubleshooting issues and assisting them in effectively utilizing Workday functionalities. Develop and deliver user training sessions to promote system proficiency and adoption.

1. Reporting and Analytics: Develop and maintain reports and dashboards to meet evolving data and reporting needs. Utilize analytics to identify trends, patterns, and insights that inform decision-making and drive business outcomes.

1. Change Management: Lead change management initiatives related to Workday enhancements and updates. Communicate changes effectively to stakeholders, ensuring understanding and buy-in. Facilitate smooth transitions and user adoption of new system functionalities.

• Customer Focus: Actively seeks to understand and meet the needs of internal users and stakeholders. Responds promptly to user inquiries and provides solutions that enhance the user experience. Leads efforts to prioritize user needs and align system enhancements accordingly.
• Manages Complexity: Demonstrates the ability to define problems effectively, navigate, and manage the complexity of Workday configuration and customization. Develops and implements solutions that simplify intricate HR processes within Workday, driving efficiency and usability.
• Communicate Effectively: Possesses excellent communication skills (written and verbal), capable of conveying complex processes, problems, and solutions in a simple, compelling, and accurate manner. Leads communication efforts with stakeholders, ensuring clarity and understanding.
• Drive Results: Sets high standards for system performance and consistently strives to achieve and exceed them. Proactively addresses system issues and implements solutions in a timely manner. Drives resource allocation and project prioritization to effectively manage multiple, often competing project workloads.

• Optimizes Work Processes: Takes initiatives in identifying opportunities to streamline HR processes through system optimization. Regularly assesses and refines work processes, leading continuous improvement efforts to maximize efficiency and user satisfaction. Proactively drives initiatives to optimize resource allocation and utilization.

Responsabilities

• Proven in-depth expertise in Workday modules including Core HCM, Absence, Time-Off, Advanced Compensation, Talent & Performance, and Recruiting.
• Proficient in creating and modifying Workday business processes, security configurations, reports, calculated fields, and custom objects to meet business requirements.
• Familiarity with Workday integrations
• Must have a strong working knowledge of HR policies, practices, and processes to effectively align system configurations with organizational needs.
• Ideally holding a Workday Pro accreditation or certification, demonstrating advanced proficiency in Workday functionality and best practices.
• Proven track record of successful project delivery, including planning, execution, and implementation, ensuring projects are delivered on time, within budget, and meeting stakeholder expectations

What you’ll need to succeed

• University Degree required, prefer in Human Resources, Information Technology or similar
• 5+ years of professional experience as HRIS Specialist, minimum 2 years with Workday
• Strong IT skills and proficiency in HRIS, data analysis tools, and Microsoft Office
• Verbal and written fluency in English
• Working arrangements_ minimum 3 days a week in the office
• Occasional travel to other sites may be required

This position will have an hybrid regime with a minimum of 3 days in the office. Whilst this role will be based at the Porto Hub, there will be occasions where you may be required to travel to other Elementis sites.